After grades are posted on the AUB Student Information System (AUBSIS), a change of grade is not allowed unless a demonstrable mistake was made in the correction of the final examination or in the calculation of the grade.

In such a case, the instructor must submit an online change of grade petition with supporting evidence for the mistake warranting the change of grade. The petition is forwarded to the chairperson of the department in which the course is offered. If the chairperson of the department approves the change of grade, s/ he will approve and forward it for final approval by the dean.

Students have the right to access their corrected exams, including final exams, and to request review of their exams in case mistakes have been made in calculating grades or in corrections. The student’s request to review the course grade should be made to the course instructor within one week of the posting of course grades. In case the review by the instructor results in a change of course grade, the instructor shall complete the Change of Grade form in accordance with the procedure outlined by the faculty in which the course is offered.

If a dispute regarding the change of a grade continues, the student should discuss the issue with the chair of the department. If the student is still not satisfied, s/he may submit a petition to the faculty Academic and Curriculum Committee requesting further consideration.

A full-time student must carry a minimum load of 12 credits per semester. If a student wishes, or is forced to reduce, his/her load to fewer than 12 credits, s/he must first apply to the relevant faculty committee for approval. This should be done no later than 10 weeks after the start of the semester.

 Students can normally register for up to 18 credits per semester and 9 credits during the summer term. Students who wish to register for more than 18 credits (or 9 credits in summer) must petition the appropriate faculty committee for permission to do so.

 Students on probation for the first time are allowed a maximum load of 17 credits. Students who continue on probation beyond one semester can register for a maximum of 13 credits per semester.

Incompletes

• A student who receives an incomplete grade for a course must petition or submit a valid reason for missing the work to the appropriate faculty committee within two weeks of the date of the scheduled final exam in order to obtain permission to complete the course. Coursework must be completed within one month of the start of the next regular semester. In exceptional circumstances, the appropriate faculty committee may decide to give the student additional time to complete a course.
• Incomplete course work is reported as an “I”. Normally, “I” is followed by a numerical grade reflecting the evaluation of the student available at the end of the semester. This evaluation is based on a grade of zero on all missed work and is reported in units of five. If the work is not completed within the period specified, the “I” is dropped and the numerical grade becomes the final grade.

 Withdrawals

• Students can withdraw from only one required course per semester.
• Students who wish to withdraw from more than one required course in any given semester must petition the appropriate faculty committee for permission.
• Students can withdraw from elective courses, down to a minimum of 12 credits, no later than 12 weeks (six weeks in the summer term) from the start of the semester. Students receive a grade of W for the course. At least 40% of the overall course assessment is expected to be issued by the instructor before the last day of withdrawal.

Students who refrain from following the assigned course curriculum will automatically be given the status of majorless. Majorless students in the Environmental Health program are required to take ENHL 220. Majorless students are given two academic semesters to transfer to the desired major. If, by the end of the second semester the student does not secure acceptance to the desired major, s/he is dropped from the Faculty.

Placement on Academic Probation 

A student is placed on academic probation if the student’s overall average is less than 68 (GPA: 2.0) at the end of the second regular term, if the term average is less than 69 (GPA: 2.1) at the end of the third or fourth regular term, or if the term average is less than 70 (GPA: 2.2) in any subsequent term, excluding the summer term.

It is to be understood that the term in which the student is considered to be ‘on probation’ is the term that immediately follows the term in which the student has earned the grades leading to that placement.

For evaluation purposes, the minimum number of credits at the end of the second regular term at the university should be 24, including all repeated courses, and 12 in each subsequent fall or spring term, including all repeated courses.

Courses/credits taken during a summer term are counted towards the term average of the next regular term. If the number of credits taken in any one regular term is less than 12 (for approved reasons), courses/credits taken during that term are counted toward the term average of the next regular term.

Credit for incomplete courses will be included in the term in which the incomplete courses were taken. The evaluation for that term will be carried out as soon as the grades for the incomplete courses have been finalized.

For implementation purposes, the academic standing of a student is represented by two attributes (a, b):

• The first attribute (a) represents the student’s current academic status as follows:

0: clear status

1: student is currently on probation but was not on probation in the immediately preceding regular term

2: student is currently on probation and was on probation in the immediately preceding regular term.

 The second attribute (b) represents the probation history of a student, i.e., the number of times the student has been placed on probation.

 

Removal of Probation

Probation is removed when the student attains a term average of 69 (GPA: 2.1) or more in the third or fourth regular term or a term average of 70 (GPA: 2.2) or more in any subsequent regular term. The student is off probation during the term following the one in which such grades are earned.

Probation should be removed within two regular terms, excluding summer, after the student is placed on probation or when the student completes her/his graduation requirements (see Graduation Requirements).

 Dismissal and Readmission

A student may be dismissed from the faculty for any of the following reasons:

• if the student’s overall average is less than 60 (GPA: 1.0) at the end of the second regular term
• if the student fails to clear academic probation within two regular terms, excluding the summer term, after being put on probation; i.e., the student’s academic status is (2,2) or (2,3), and the student has failed to remove the probation
• if the student is placed on academic probation for a total of four regular terms (a student can be dropped for this reason even if s/he is in the final year at AUB); i.e., the student’s academic status is (0,3) or (1,3), and the student is again placed on probation
• if the student is deemed unworthy by the faculty to continue for professional or ethical reasons

A student is normally considered for readmission only if, after spending a year at another recognized institution of higher education, the student is able to present a satisfactory record and recommendation. Exceptions may be made for students who left the university for personal or health reasons. Transfer credit is considered after departmental evaluation of a student’s coursework.

For class promotion from year I to year II, a student must complete a minimum number of credits per year as listed in the table below:

 

                                For class promotion                                                          For class promotion 

                            from year I to year II                                                          from year II to year III 

________________________________________________________________________________________________________

EH                                         30 credits                                                                            63 credits

MLS                                      31 credits                                                                            66 credits

MAS                                     33 credits                                                                            68 credits

MIS                                      34 credits                                                                            65 credits

HCOM                                 32 credits                                                                            66 credits