Public Health Education Office
General University Academic Information
- Change of Grade Policy
- Full-time Students and Credit Load
- Incompletes and Withdrawals
- Majorless Status
- Probation and Dismissal
Classes and Laboratories
- Students are expected to attend all classes, laboratories or required fieldwork. All missed laboratory or fieldwork must be made up. A student is responsible for the work that is done and for any announcements made during her/his absence.
- Students who, during a term, miss more than one-fifth of the sessions of any course in the first twelve weeks of the term (six weeks in the case of the summer term) can be dropped from the course. A faculty member who drops a student from the course for this reason must have stated in the syllabus that attendance will be taken.
- Students who withdraw or are dropped for excessive absence from a course receive a grade of “W”.
- Students who do not withdraw or cannot be dropped for excessive absence from a course will receive a grade of 40 (F).
- Students can withdraw from registered courses, no later than 12 weeks (six weeks in the summer term) from the start of the term, provided that their credit load during the term does not drop below 12 credits.
- Unless approved by the appropriate faculty committee, a student cannot withdraw or be withdrawn from a course after the announced deadline or if the withdrawal results in the student being registered for less than 12 credits.
Examinations and Quizzes
Students who miss an announced examination or quiz must present an excuse considered valid by the instructor of the course. Unless stated otherwise in the course syllabus, the course instructor should then require the student to take a make-up examination. Make-up quizzes, midterms and class assignments must be completed before the final grade of the course is issued at the end of the term.
Only medical reports and/or qualified professional opinions issued by an AUB employee, an AUB Medical Center (AUBMC) doctor, or by the University Health Services will be accepted. Should there be a question about the validity of any excuse presented by the student, the matter should be referred to the appropriate faculty committee. Instructors should make sure there is no time conflict between an exam and a regularly scheduled course.
After grades are posted on the AUB Student Information System (AUBSIS), a change of grade is not allowed unless a demonstrable mistake was made in the correction of the final examination or in the calculation of the grade.
In such a case, the instructor must submit an online change of grade petition with supporting evidence for the mistake warranting the change of grade. The petition is forwarded to the chairperson of the department in which the course is offered. If the chairperson of the department approves the change of grade, s/ he will approve and forward it for final approval by the dean.
Students have the right to access their corrected exams, including final exams, and to request review of their exams in case mistakes have been made in calculating grades or in corrections. The student’s request to review the course grade should be made to the course instructor within one week of the posting of course grades. In case the review by the instructor results in a change of course grade, the instructor shall complete the Change of Grade form in accordance with the procedure outlined by the faculty in which the course is offered.
If a dispute regarding the change of a grade continues, the student should discuss the issue with the chair of the department. If the student is still not satisfied, s/he may submit a petition to the faculty Academic and Curriculum Committee requesting further consideration.
A full-time student must carry a minimum load of 12 credits per semester. If a student wishes, or is forced to reduce, his/her load to fewer than 12 credits, s/he must first apply to the relevant faculty committee for approval. This should be done no later than 10 weeks after the start of the semester.
Students can normally register for up to 18 credits per semester and 9 credits during the summer term. Students who wish to register for more than 18 credits (or 9 credits in summer) must petition the appropriate faculty committee for permission to do so.
Students on probation for the first time are allowed a maximum load of 17 credits. Students who continue on probation beyond one semester can register for a maximum of 13 credits per semester.
- A student who receives an incomplete grade for a course must petition or submit a valid reason for missing the work to the appropriate faculty committee within two weeks of the date of the scheduled final exam in order to obtain permission to complete the course. Coursework must be completed within one month of the start of the next regular semester. In exceptional circumstances, the appropriate faculty committee may decide to give the student additional time to complete a course.
- Incomplete course work is reported as an “I”. Normally, “I” is followed by a numerical grade reflecting the evaluation of the student available at the end of the semester. This evaluation is based on a grade of zero on all missed work and is reported in units of five. If the work is not completed within the period specified, the “I” is dropped and the numerical grade becomes the final grade.
- Students can withdraw from only one required course per semester.
- Students who wish to withdraw from more than one required course in any given semester must petition the appropriate faculty committee for permission.
- Students can withdraw from elective courses, down to a minimum of 12 credits, no later than 12 weeks (six weeks in the summer term) from the start of the semester. Students receive a grade of W for the course. At least 40% of the overall course assessment is expected to be issued by the instructor before the last day of withdrawal.
Students who refrain from following the assigned course curriculum will automatically be given the status of majorless. Majorless students in the Environmental Health program are required to take ENHL 220. Majorless students are given two academic semesters to transfer to the desired major. If, by the end of the second semester the student does not secure acceptance to the desired major, s/he is dropped from the Faculty.
Placement on Academic Probation
A student is placed on academic probation if the student’s overall average is less than 68 (GPA: 2.0) at the end of the second regular term, if the term average is less than 69 (GPA: 2.1) at the end of the third or fourth regular term, or if the term average is less than 70 (GPA: 2.2) in any subsequent term, excluding the summer term.
It is to be understood that the term in which the student is considered to be ‘on probation’ is the term that immediately follows the term in which the student has earned the grades leading to that placement.
For evaluation purposes, the minimum number of credits at the end of the second regular term at the university should be 24, including all repeated courses, and 12 in each subsequent fall or spring term, including all repeated courses.
Courses/credits taken during a summer term are counted towards the term average of the next regular term. If the number of credits taken in any one regular term is less than 12 (for approved reasons), courses/credits taken during that term are counted toward the term average of the next regular term.
Credit for incomplete courses will be included in the term in which the incomplete courses were taken. The evaluation for that term will be carried out as soon as the grades for the incomplete courses have been finalized.
For implementation purposes, the academic standing of a student is represented by two attributes (a, b):
- The first attribute (a) represents the student’s current academic status as follows:
0: clear status
1: student is currently on probation but was not on probation in the immediately preceding regular term
2: student is currently on probation and was on probation in the immediately preceding regular term.
The second attribute (b) represents the probation history of a student, i.e., the number of times the student has been placed on probation.
Removal of Probation
Probation is removed when the student attains a term average of 69 (GPA: 2.1) or more in the third or fourth regular term or a term average of 70 (GPA: 2.2) or more in any subsequent regular term. The student is off probation during the term following the one in which such grades are earned.
Probation should be removed within two regular terms, excluding summer, after the student is placed on probation or when the student completes her/his graduation requirements (see Graduation Requirements).
Dismissal and Readmission
A student may be dismissed from the faculty for any of the following reasons:
- if the student’s overall average is less than 60 (GPA: 1.0) at the end of the second regular term
- if the student fails to clear academic probation within two regular terms, excluding the summer term, after being put on probation; i.e., the student’s academic status is (2,2) or (2,3), and the student has failed to remove the probation
- if the student is placed on academic probation for a total of four regular terms (a student can be dropped for this reason even if s/he is in the final year at AUB); i.e., the student’s academic status is (0,3) or (1,3), and the student is again placed on probation
- if the student is deemed unworthy by the faculty to continue for professional or ethical reasons
A student is normally considered for readmission only if, after spending a year at another recognized institution of higher education, the student is able to present a satisfactory record and recommendation. Exceptions may be made for students who left the university for personal or health reasons. Transfer credit is considered after departmental evaluation of a student’s coursework.
For class promotion from year I to year II, a student must complete a minimum number of credits per year as listed in the table below:
For class promotion For class promotion
from year I to year II from year II to year III
EH 30 credits 63 credits
MLS 31 credits 66 credits
MAS 33 credits 68 credits
MIS 34 credits 65 credits
HCOM 32 credits 66 credits
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